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Exclusive Audition Invitation
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[Production Company or Casting Office] | [Project Title]
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Dear [Agent or Manager Name],
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I hope this note finds you well. We are writing to respectfully invite your client, [Performer Name], to participate in an exclusive audition for [Role Name] in [Project Title]. This opportunity is being extended by invitation only, and we believe your client’s work and professional profile may align strongly with the role.
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We would be grateful if you could review the project details below and advise whether your client is available and interested in being considered.
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Project Title: [Project Title]
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Format: [Feature Film / Series / Stage Production / Commercial / Voiceover / Other]
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Production Company: [Production Company Name]
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Director / Casting Contact: [Name and Title]
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Location: [City, State / Remote / Touring Location]
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Anticipated Production Dates: [Date Range]
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Compensation / Contract: [Paid / Union Status / Contract Type / Rate Details if available]
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Character Description: [Brief age range, character traits, story function, skills, accent/language requirements, or other relevant notes.]
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Your client is being considered because [his/her/their] body of work, presence, and demonstrated range appear well suited to the creative direction for this role. We would welcome the opportunity to see [Performer Name] interpret the material.
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Format: [In-person audition / Live virtual session / Self-tape submission]
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Audition Window: [Date and Time Range]
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Location / Platform: [Studio Address / Zoom Link to Follow / Submission Portal]
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Please provide or confirm the following as applicable: sides, current headshot and résumé, reel link, self-tape file or link, and any relevant scheduling limitations.
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If sides or additional creative notes are required, we will send them upon confirmation of interest and availability.
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At your earliest convenience, please confirm whether [Performer Name] is available for the following dates:
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Audition: [Date / Date Range]
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Callbacks: [Date / Date Range]
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Rehearsal / Prep: [Date / Date Range, if applicable]
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Production / Performance: [Date / Date Range]
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If your client is interested in being considered, please reply with confirmation of availability by [Confirmation Deadline]. You may also include any scheduling notes, material preferences, or questions you would like us to address before the audition is finalized.
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Thank you for your time and consideration. We appreciate the care you bring to your client’s opportunities and would be pleased to coordinate around the appropriate next steps.
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[Your Name]
[Title]
[Production Company / Casting Office]
[Email Address] | [Phone Number]
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Confidentiality Note: This invitation and any accompanying audition materials are intended solely for the recipient and their represented client. Please do not distribute materials without prior written permission from the casting or production team.
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