Private Dress Code Check-In
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Use this template for a discreet, respectful one-to-one message when an employee’s attire needs a simple dress code reminder.
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I wanted to send you a quick private note about our dress code expectations. I appreciate the professionalism you bring to your work, and I want to address this directly and respectfully.
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I noticed [specific item or issue, such as attire today did not align with our guideline on closed-toe shoes or client-facing dress]. Going forward, please make sure your workplace attire follows [company or team dress code expectation].
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This is just a reminder, and my goal is to keep the conversation clear, private, and constructive rather than make it a bigger issue.
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If there’s anything I should be aware of, or if you have questions about what’s appropriate, please feel free to speak with me privately.
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Thanks for your understanding, and I appreciate your attention to this.
Best,
[Manager Name]
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Optional specific wording
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For footwear: I noticed your footwear today did not align with our closed-toe shoe guideline for safety and workplace consistency.
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For client-facing attire: I noticed your attire today was more casual than our standard for client-facing days.
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For policy clarification: Please use the dress code guide as the reference, and let me know if any part of it is unclear.
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Keep the message factual, brief, and private. Focus on the specific dress code expectation rather than the employee’s appearance, and invite a confidential conversation if there may be a personal, medical, cultural, or practical consideration involved.
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