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We’re thrilled to offer you the role
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Your role offer at a glance
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Production: [Production Title]
Role: [Role Name]
Director: [Director Name]
Producer: [Producer Name]
Production Company: [Company Name]
Status: Offer pending your written acceptance and completed paperwork
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We were especially impressed by your interpretation of the character, your preparation, and the energy you brought to the audition process. We believe you will be a strong addition to the cast and are looking forward to the possibility of working with you.
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A formal contract or deal memo will be sent to you for review. Please read it carefully and let us know if you would like your representative copied on future correspondence.
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Key items to review include compensation, payment schedule, usage rights, exclusivity or conflicts, billing or credit, travel, accommodation, and any production-specific terms.
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Please confirm your full availability for the dates below and disclose any potential conflicts as soon as possible.
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Table read or rehearsal: [Date]
Fitting or wardrobe call: [Date]
Principal photography: [Date Range] Location: [City / Studio / Location]
Call times: To be confirmed closer to shoot
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Required responses by [Response Deadline]
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To move forward, please reply with the following items by [Time and Time Zone] on [Response Deadline]:
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• Accept or decline the role offer
• Confirm your legal name and preferred professional name
• Confirm your best phone number and email address
• Confirm full availability for the listed dates
• Disclose any scheduling conflicts or holds
• Provide agent or manager contact details, if applicable
• Return the signed contract or deal memo by the deadline
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Once you accept the offer, we will send onboarding instructions and any required forms. Depending on the production requirements, we may request tax or payment forms, a copy of ID, emergency contact details, wardrobe measurements, headshot and short bio, union status, and any production-specific releases or policies.
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If any item is not applicable or needs to be routed through your representative, just let us know in your reply and we will coordinate accordingly.
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- You confirm acceptance and availability.
- We send the contract or deal memo for review and signature.
- Onboarding paperwork is completed.
- The production team shares the final schedule, call sheets, and location notes.
- Wardrobe, rehearsal, table read, or fitting takes place as scheduled.
- We welcome you to set for your first shoot day.
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We can’t wait to hear from you
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We are excited about the possibility of welcoming you to [Production Title]. Please contact [Contact Name], [Contact Title], with any questions about the offer, contract, schedule, or onboarding process.
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Email: [Contact Email]
Phone: [Contact Phone]
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